Job Opportunity: Procurement Officer
Job holder reports to: Procurement Manager.
➢ Receive and review procurement requests and initiate procurement procedures for company equipment, supplies and services in a transparent and cost-effective manner.
➢ Strategic Sourcing
➢ Procurement Order fill – Assist with the preparation of RFQ’s, Initiations to Bid, Requests for Proposal PO’s and co-ordination of their timely dispatch.
➢ Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
➢ Follow through with the clearance of imported materials and exportation of final products.
➢ Filing, invoicing, record keeping and following up payments.
➢ Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
➢ Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.
➢ Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
➢ Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.
➢ Supplier Management – Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement
➢ Bachelor’s Degree in Supply Chain Management, Procurement, Economics, Finance,
Operations, or a related area from a reputable institution.
➢ Member of Kenya Institute of Supplies Management (KISM).
➢ At least 2-3 years of procurement experience in a busy manufacturing or FMCG environment.
Technical/ Operational Competencies.
➢ Familiarity with relevant legislative and regulatory requirements, as well as understanding of
standard contractual terms and conditions to mitigate legal risk.
➢ In-depth knowledge of sourcing and procurement principles and best practices.
➢ Good working knowledge and understanding of modern Inventory Management practices to boost efficiency.
➢ Working experience with Material Resource Planning software applications.
➢ Data analytics capability.
How to Apply
Interested applicants should forward copies of their application letters and up-to-date curriculum vitae to firstname.lastname@example.org to be received not later than, 5th August 2022. All applicants should state their expected salary and indicate their contact details.
Haco Industries (K) Limited is an equal opportunity employer and people with disability and the marginalized are encouraged to apply